Imprint

Responsible for the contents of this website:

Orange Translations Ltd
10/F., Guangdong Investment Tower
148 Connaught Road Central
Hong Kong

duly represented by its Director:
Martin Heimann

Tel.: +852 5808 0576
info@orangetranslations.com

Data Protection

Name and address of the Controller

The controller as defined in the EU General Data Protection Regulation (GDPR) and other data protection regulations, is:

Orange Translations Ltd
10/F., Guangdong Investment Tower
148 Connaught Road Central
Hong Kong

duly represented by its Director:
Martin Heimann

Tel.: +852 5808 0576
info@orangetranslations.com

Name and address of the Data Protection Officer

The Controller’s Data Protection Officer is:

Martin Heimann, Director

Orange Translations Ltd
10/F., Guangdong Investment Tower
148 Connaught Road Central
Hong Kong

Tel.: +852 5808 0576
data-protection@orangetranslations.com

Scope of personal data processing

We process personal data that you submit during requests for quotation or information solely for the purpose of creating quotes or proposals, responding to your questions and any related communications with you. This data is not shared with third parties without your explicit consent.

Legal basis for the processing of personal data

If and to the extent that we obtain consent from the relevant persons to process their personal data, Art. 6 para 1 (a) EU General Data Protection Regulation (GDPR) serves as the legal basis for processing personal data.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 (b) GDPR as legal basis. This also applies to processing operations that are necessary for carrying out pre-contractual measures.

If and to the extent that personal data must be processed in order to fulfil a legal obligation for our company, Art. 6 para 1 (c) GDPR serves as the legal basis.

In the event that vital interests of the data subject or of another natural person necessitate the processing of personal data, Art. 6 para 1 (d) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh this first interest, Art. 6 para. 1 (f) GDPR serves as the legal basis for processing.

Transmission of data when you access this website

General information is automatically collected when you visit our website. This information is of general nature (Server-Log files) and contains e.g. browser type, used operating system, domain name of your Internet service provider and similar information. This information does not allow unmasking of your identity. This information is necessary for technical reasons so that content you request from a web page is correctly transmitted and is required for the use of the Internet. We use statistical analyses of anonymous information of this kind to optimise our website and the supporting technical platform.

Cookies

Like many other websites, we also use so-called “Cookies”. Cookies are little text files that are transmitted from a web server to your hard disc. We automatically receive certain data such as e.g. IP address, used browser, operating system and your connection to the Internet from these cookies.

Cookies cannot be used to start programmes or to transmit viruses on a computer. The information contained in cookies allows us to support you in navigating on our website and facilitate correct display of our web pages.

In no case do we disclose collected data to third parties or create links to personal data without your consent.

And of course, you can generally view our website also without cookies. Internet browsers are routinely set such that they accept cookies. You may deactivate the use of cookies via browser settings at any time. Please use your browser’s help functions on how to change these settings.  Please note that individual functions may not work, if you deactivate the use of cookies.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (Google). Google Analytics uses so-called “Cookies”, which are text files stored on your computer that allow an analysis of your use of the website. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. As IP anonymisation is activated on this website, your IP address from within the member states of the European Union or other members of the European Economic Area will be abbreviated.

Only in exceptional cases will the full IP address be sent to a Google server in the USA and abbreviated there. Google will use this information on behalf of the operator of this website to evaluate the users’ use of the website, compile reports on website activity, and provide other services relating to website activity and internet usage for the website operator. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Additionally or as an alternative to the browser add-on,  you can prevent Google Analytics tracking by clicking on this link. An opt-out cookie is then stored on your device. This prevents the collection of data by Google Analytics within this site and for this browser in the future as long as the cookie remains in your browser.

Google Maps

This website uses Google Maps to display maps and create driving directions. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to Google Inc. and stored there.  Terms of use for Google Maps can be accessed at Terms of Use for Google Maps. A detailed description is available at the data protection centre of google.de: Transparency and choice as well as data protection provisions.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.

Google AdWords

Our website uses Google Conversion-Tracking. If you click on a Google Ad and you arrive on our website, Google Adwords will set a cookie on your computer. The Conversion-Tracking cookie is set, when a user clicks on an ad inserted by Google. These cookies expire after 30 days and are not used for the identification of an individual. If a user visits certain pages of our website and the cookie has not expired, we and Google can identify that the user clicked on the ad and was forwarded to this page. Each Google AdWords customer receives a different cookie. Accordingly, cookies cannot be traced via the websites of AdWords customers. Information that is generated with the support of the conversion cookie is used to create conversion statistics for AdWords customers that opted for conversion tracking. Customers are informed of the total number of users that clicked on their ad and which were redirected to a page with a conversion tracking tag. AdWords customers do, however, not receive any information based on which user can be individually identified.

If you do not want to participate in tracking, you can reject to the setting of the required cookie – e.g. via a browser setting that generally deactivates automatic setting of cookies or by configuring your browser such that cookies from the “googleleadservices.com” domain are blocked.

Please note that you may not erase Opt-out-Cookies, as long as you do not want that measuring data is recorded. If you erased all cookies in your browser, you must set the respective Opt-out-Cookie anew.

Contact form

You can get in touch with us using a contact form available on our website. In general, the information you provide is forwarded to the respective contact and, depending on the service you requested, processed. The legal basis for data processing is Art. 6 para. 1 (b) GDPR, which allows the processing of data to fulfil a contract or for pre-contractual measures.

E-mail address

You can also contact us using the e-mail address provided. In that case, the user’s personal data transmitted via e-mail will be stored.

Deletion of data and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage no longer applies. In addition, such storage may take place if provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfilment of a contract.

Links to other web pages

In the case of direct or indirect links to other web pages (‘Hyperlinks’) that are outside of our sphere of responsibility, we are only liable if we have knowledge of any unlawful content and we do not remove the link to the respective web page(s) without undue delay. We expressly declare that the linked web pages were free from obvious unlawful content at the time the link was set. We do not have any influence on the current and future content of the linked web pages. For this reason, we expressly distance ourselves from the content of all linked web pages that are modified after the link was set. The provider of the web page to which the link referred to is exclusively liable for unlawful, incorrect or incomplete content and for damages arising from the use or non-use of information presented in such manner.

Security

We apply technical and organisational security measures to protect any data managed on our systems against accidental or intentional manipulations, loss or access by unauthorised individuals. Our security measures are improved on an ongoing basis in accordance with technological developments. Only a few authorised individuals, specifically bound to data protection, have access to these systems. These authorised individuals are entrusted with tasks to provide technical, administrative or editorial services in relation to data.

Your rights as a data subject

If your personal data is processed, you are the data subject as defined in GDPR and you have the following rights with regard to the controller:

a.    Right of access

You are entitled to obtain from the controller confirmation as to whether or not personal data concerning you is being processed, and,

Where that is the case, you can request access to the following information:

(1)       the purposes of the processing;

(2)       the categories of personal data concerned, which are being processed;

(3)       the recipients or categories of recipient to whom the personal data have been or will be disclosed;

(4)       the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

(5)       the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

(6)       the right to lodge a complaint with a supervisory authority;

(7)       where the personal data are not obtained from the data subject, any available information as to their source;

(8)       the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You are entitled to request information about whether your personal data is transmitted to a non-EU country or an international organisation. In this context, you can ask to be informed about the appropriate guarantees as per Art. 46 GDPR in conjunction with this transmission.

b.    Right to rectification

You are entitled to ask the controller to rectify and/or complete your personal data if your processed data is inaccurate or incomplete. The controller must perform such corrections without undue delay.

c.     Right to restriction of processing

You are entitled to request that processing of your personal data be restricted under the following conditions:

(1)       you contest the accuracy of the personal data for a period of time enabling the controller to verify the accuracy of the personal data;

(2)       the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

(3)       the controller no longer needs the personal data for the purposes of the processing, but you need these for the establishment, exercise or defence of legal claims;

(4)       you object to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of yours.

Where processing of your personal data has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

Once you have obtained restriction of processing pursuant to the above, you will be informed by the controller before the restriction of processing is lifted.

d.    Right to erasure

Obligation to erase

You are entitled to request that the controller erase your personal data without undue delay and the controller shall be obligated to erase personal data without undue delay where one of the following grounds applies:

(1)       Your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

(2)       You withdraw your consent on which the processing is based according to point (a) of  Article Article 6(1), or point (a) of Article  9(2) GDPR, and where there is no other legal ground for the processing;

(3)       You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR

(4)       Your personal data has been unlawfully processed;

(5)       Your personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

(6)       The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

Information to third parties

If the controller has published your personal data and is obligated to erase it as per Art. 17 (1) GDPR, it will take appropriate (technical) measures – with consideration for the available technology and the implementation costs – to inform the parties responsible for processing your personal data that you as a data subject have asked them to delete all links to that personal data and any copies or replications of that personal data.

Exceptions

The right to erasure does not apply if processing is required:

(1)       to exercise the right to freedom of expression and information;

(2)       to fulfil a legal obligation that requires processing according to the law of the Union or the member states to which the controller is subject, or to perform a task that is in the public interest or was assigned to the controller in the exercise of public authority;

(3)       for the sake of public interest in the sphere of public health as per Art. 9 (2) (h) and (i) as well as Art. 9 (3) GDPR;

(4)       for archival purposes, scholarly or historical research purposes that are in the public interest, or for statistical purposes as per Art. 89 (1) GDPR, to the extent that the right referred to in Section a) is likely to enable to fulfil the objectives of the processing or will significantly impair it, or

(5)       in order to assert, exercise or defend legal claims.

e.    Right to information

If you have asserted your right to have the data rectified or erased or its processing restricted by the controller, the latter must inform all recipients to whom your personal data was disclosed about such rectification or erasure of data or restriction of processing, unless this proves impossible or involves disproportionate effort.

You are entitled to be informed about the recipients by the controller.

f.     Right to data portability

You are entitled to obtain the personal data that you provided to the controller, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as:

(1)       the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) GDPR or on a contract pursuant to point (b) of Article 6(1) GDPR; and

(2)       the processing takes place using automated procedures.

In exercising this right, you are also entitled to have the relevant personal data transmitted directly from one controller to another wherever technically feasible. Other people’s freedoms or rights may not be impaired.

The right to data portability does not apply to the processing of personal data that is necessary in order to perform a task that is in the public interest or was assigned to the controller in the exercise of public authority.

g.    Right to object

For reasons relating to your particular situation, you are entitled to object at any time to the processing of your personal data that takes place on the basis of Art. 6 (1) (e) or (f) GDPR.

The controller shall no longer process the personal data unless it can demonstrate compelling legitimate grounds for such processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

You have the option to exercise your right to object in conjunction with the use of information society services – regardless of Directive 2002/58/EC – by way of automated processes in which technical specifications are used.

h.    Right to revoke the declaration of consent under data protection law

You are entitled to revoke your declaration of consent under data protection law at any time. Revoking your consent will not affect the legality of any processing that took place before the revocation.

i.      Right to submit a complaint to a supervisory authority

Regardless of any other administrative or judicial action, you are entitled to submit a complaint to a supervisory authority, particularly in the member state where you reside, place of work or in the place of the alleged infringement, if you believe that the processing of personal data relating to you infringes the GDPR. The supervisory authority to which the complaint is submitted will then inform the complainant about the status and results of the complaint, including the possibility of taking legal action as per Art. 78 GDPR.

Changes

We reserve the right to adjust this privacy statement from time to time so that this privacy statement complies with current legal requirements or to reflect changes to our services in the privacy statement e.g. In the case we introduce new services. In this case, the new privacy statement will apply to your next visit.

English